Payroll for schools
Payroll comes out of the register the school already marks
Staff records, leave and payroll all run on the attendance the school keeps every morning, so a month’s salary is worked out from days actually served and leave actually approved — not from a sheet somebody rebuilds from memory on the twenty-eighth.
Free for 1 year · up to 10 employees · then talk to us
Schools can run it inside the school management software or on its own; the payroll overview describes the system as a whole.
Who it helps
Staff
- See your own attendance, leave balance and payslips without asking the office for any of them.
- Apply for leave and know it was approved, instead of waiting to hear.
The office
- Run a month from records already in the system rather than rebuilding a workbook.
- Keep every staff document, qualification and contract against the person it belongs to.
Leadership
- Approve leave knowing who else is already away that day.
- See what staffing costs by branch, department and month.
What it does
- Staff records with documents, qualifications, contracts and service history.
- Staff attendance from the same biometric devices and registers the school already uses.
- Leave types, balances, applications and approvals, feeding the substitution the timetable needs.
- Salary structures per role, with allowances, deductions and arrears.
- A payroll run built from attendance and approved leave, with payslips reaching staff.
- The statutory deductions the school operates, shown on the payslip and carried into the books.
- Payroll posted to accounts as expense without a second entry.
- Staffing cost by branch and department for a group.
Common questions
Does payroll depend on staff attendance being marked in the same system?
It reads whatever the school records — biometric punches, a register marked in the office, or both. Where a school pays a fixed month regardless of days, the run pays the structure and ignores them.
Can a teacher see another teacher’s salary?
No. A staff member sees their own attendance, leave and payslips. Salary structures are visible only to the staff you give payroll access to.
How does an approved leave reach the timetable?
It shows the person as away that day, so the substitution for each of their periods is offered from the teachers who are genuinely available.
What about staff who joined or left mid-month?
The run works from days in service that month, and arrears or recoveries from an earlier month are carried onto the payslip rather than settled outside the system.
Related
- Attendance — Student attendance including biometric, staff attendance, and absence alerts that reach parents the same morning.
- Accounts — Income and expenses for one school or a whole group in a single sheet, exportable for the CA.
- Multi-branch — Many branches under one login, reporting that crosses them, and accounts that roll up to the group.